The Office of Community Standards
The Office of Community Standards is located in the Holbrook Hall Student Affairs suite and is open during normal business hours:
Meet the staff:
Dean of Campus Living: Zachary Irish
Office Location: Holbrook Student Affairs Suite
Director of Community Standards: Alex Rossett
Office Location: Holbrook Student Affairs Suite
The Community Standards have been developed to articulate the expectations of the community at Mount Ida College. All students from the time of deposit through graduation are expected to review, understand, and abide by the Community Standards as outlined in the Student Handbook.
When a situation occurs that is an alleged violation of the Community Standards, the Office of Community Standards initiates the conduct process to allow for an educational opportunity to address the behavior and encourage the student to make better decisions. The Office of Community Standards is committed to increasing the students’ understanding of accountability and responsibility in order to create a civil, diverse, and respectful community.
In addition to these primary duties, the Office of Community Standards collaborates with other offices to provide awareness and education programs.
As a student member of our community, you should make yourself familiar with our Community Standards and policies found in our Student Handbook.
The Student Conduct Process
The process outlined below is for alleged violations of the Community Standards as listed in the Student Handbook. For alleged violations of the College’s Sexual Misconduct Policies, please refer to mountida/equity-compliance/ for the full procedures and resources available.
Step 1 – Incident Report
Campus Police or Office of Campus Living generate an incident report. Faculty, Staff, and Students are able to report a violation of the Community Standards by contacting Campus Police or the Office of Campus Living.
* Interim Restrictions – In certain serious circumstances, a student may be suspended or face restrictions in activities prior to a hearing. This might occur in an effort to ensure the health, safety, or well-being of members of the college community or to preserve College property; to ensure the suspended student’s physical and emotional safety and well-being; or to prevent the disruption of, or interference with, the normal operations of the College.
Step 2 – Notification of Charges
You will receive an email notification from firstname.lastname@example.org that includes your alleged violations and a request for you to schedule a meeting with your assigned conduct officer. It is the student’s responsibility to schedule this meeting. Failure to schedule a meeting or appear for your meeting by the deadline in the notification will result in a rendered decision without your input. You will also forfeit any additional meetings in regards to the alleged violations as well as your ability to appeal the decision if you fail to schedule or attend the meeting.
Step 3 – Incident Review Meeting
You will meet with your assigned conduct officer to hear the incident report(s) and share your perspective of the incident in question. At the conclusion of this meeting you will have the ability to accept responsibility or not for the alleged violations.
- If you accept responsibility for all of the alleged violations, your assigned conduct officer will close the case and assign sanctions as appropriate. (continue to Step 5)
- If you do not accept responsibility for all of the alleged violations, and at the end of the case your assigned conduct officer agrees with you based on the “preponderance of evidence” standard of proof, your assigned conduct officer will close the case and assign any sanctions as appropriate. (continue to Step 5)
- If you do not accept responsibility for all of the alleged violations, and at the end of the case your assigned conduct officer feels there is information that suggests you violated policy using a “preponderance of evidence” standard of proof, you will be referred to an Administrative Hearing or Conduct Board. (continue to Step 4)
Step 4 – Administrative Hearing (Conduct Board*)
You will receive an email notification from email@example.com that includes your alleged violations and a scheduled meeting time for you to meet with your assigned Administrative Hearing Officer. Failure to appear for your meeting will result in a rendered decision without your input and you will forfeit your ability to appeal the decision.
You will meet with your assigned Administrative Hearing Officer to discuss the incident in more detail and focus on the alleged violations that were not decided upon at the Pre-Hearing. At the conclusion of this meeting, your Administrative Hearing Officer will render a decision based on a “Preponderance of Evidence” standard of proof, close the case and assign any sanctions as appropriate.
*Students may attend a Conduct Board in place of an Administrative Hearing Officer if there is a conflict of interest among the available conduct officers, or the alleged violation(s) may result in suspension or dismissal from the College or removal from College housing, but does not violate the College’s Sexual Misconduct Policy. A Conduct Board is composed of two faculty and/or staff board members, and a student member.
Step 5 – Decision and Sanctioning
You will receive an email notification from firstname.lastname@example.org that includes the decision from your conduct officer along with any sanctions imposed as result of the violations. Sanctions can range from educational assignments, probationary statuses, and fines. Sanctions are imposed consistently by violation using a sanction matrix as created by the Office of Community Standards. A student’s conduct history along with the factors of the current violations of the Community Standards are taken into account during the sanctioning phase.
Students who do not complete their assigned sanctions may face additional student conduct action, including but not limited to fines, additional sanctions, and/or additional conduct charges, specifically “failure to comply”. These additional sanctions are listed with the sanction assignments in the outcome letter.
Step 6 – Appeals
Requests for appeals must be submitted in writing in accordance with the instructions provided in the student’s outcome letter within three (3) business days from notification of outcome. Notification of outcome is defined as the date at which the outcome letter was sent to the student. Appeals will be considered on the basis of the following criteria:
- Failure to follow hearing procedures as described in the Student Handbook.
- Introduction of new evidence that was not known at the time of the hearing. This new evidence would need to change the outcome and sanctions assigned.
The Director of Community Standards, Dean of Campus Living, and/or the Vice President for Student Affairs will review appeal requests resulting from an Administrative Hearing. Appeals are strictly a paper record review and a request for appeal may be denied for not meeting the necessary criteria.
The decisions rendered from adjudicated appeals will be transmitted in writing to the appellant and the original hearing officer. Such decisions will be rendered and communicated within a reasonably prompt timeframe from the date of the appeal letter. The adjudicator may:
- Uphold, modify, or overturn the original findings of responsibility; and/or
- Affirm, elevate, or reduce sanctions imposed.
Parents, Attorneys, Witnesses, and other third parties:
No parents, witnesses, advisors, attorneys or any third parties are permitted to participate in the conduct process by attending any of the meetings.